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National Archives Urged To Standardise Procedures In Digital Record Management

by August 16, 2016 General

PUTRAJAYA, Aug 16 (Bernama) — The National Archives needs to have a uniform system in managing its digital records on materials submitted as evidence in court, said Tourism and Culture Minister Datuk Seri Mohamed Nazri Abdul Aziz.

Speaking to the media after opening a records management convention organised by the National Archives here today, he said though digital record management was challenging, it should be implemented especially if the evidence were required to be produced in court.

“Our main challenge is how to ensure that the records in this digital age can be used in court because currently, even if the record or information is from the National Archives, its authencity is still being questioned and debated,” he said.

Mohamed Nazri said only critical information about the content, context and structure of the records could determine whether the records were genuine and reliable for them to be accepted as court evidence.

“Malaysia’s success in the case concerning sovereignty over Pulau Ligitan and Pulau Sipadan in the International Court of Justice (ICJ) reaffirms the importance of efficient record management in supporting fights over rights in court,” he said.

On the other hand in the case concerning claims over Pulau Batu Puteh, he said, Singapore obviously maintained a set better of records which eventually convinced the court in their decision.

Mohamed Nazri proposed that when an information was recorded, it was probably necessary to have the presence of a commissioner of oaths and a witness to verify the authencity of the record and they could be called for reference should the evidence be used in court.

He added that the relevant institutions such as the Attorney-General’s Chambers, Communications and Multimedia Commission (MCMC), CyberSecurity Malaysia and Office of Chief Security Officer could work with the National Archives in establishing a standard in regulating records especially for court reference.